A Smarter Way to Manage Rebates, Bill Backs, and Accruals

For many distributors, rebates, bill-backs, and accruals are essential tools for optimizing deals and encouraging behaviors that keep the supply chain moving smoothly. But tracking and managing these incentives is rarely easy, especially when different systems – or spreadsheets – are involved.

If managing these programs feels like a constant battle with data, processes, and time, it might be time to consider a new approach.

Rebates and Bill Backs That Work with Your Transactions

One of the biggest challenges with rebates and bill-backs is keeping everything connected to your financial transactions. Often, these incentives live outside your main system, requiring manual work to calculate totals, match payments, or reconcile discrepancies.

With a solution like Microsoft Dynamics 365 Business Central, all your financial processes – rebates, bill-backs, accruals – are integrated into one system. When paired with DynamicsFoodERP, which is tailored for the food industry, you get tools specifically designed to handle the unique challenges of managing earned income.

This setup means no more toggling between systems or manually piecing together data. Instead, everything is centralized, automatically calculated, and ready for you when you need it.

A Smarter Way to Verify Vendor Invoices

Verifying vendor invoices is a critical task, but it’s rarely a quick one. If your finance team spends hours comparing statements to internal records, the problem may not be their process – it may be the tools they’re using.

By integrating your financials and earned income processes into Business Central, you eliminate the need to check multiple systems or manipulate external spreadsheets. The data is all in one place, so you can validate vendor invoices faster and with fewer errors.

For industries like food distribution, where rebate structures are often complex, DynamicsFoodERP provides additional functionality to ensure nothing gets missed.

How much time could this save you? Studies show that businesses using integrated ERP solutions reduce time spent on manual financial processes by 20% or more.

See Where You Stand at Any Time

Understanding where you are with rebates and bill-backs shouldn’t feel like detective work. Yet, without real-time insights, it’s difficult to know whether you’re on track to hit targets or qualify for incentives until it’s too late to act.

This is where real-time dashboards come in. With Power BI, you can connect directly to your Business Central data and create dashboards that give you a live view of your financial and operational performance. No more waiting for month-end reports or sifting through old data—now you can see your progress and adjust course while it still matters.

Source: Microsoft

When you know how close you are to achieving a rebate threshold or meeting an accrual target, you’re in a better position to take action and maximize your earned income.

Finding the Right Tools for Your Needs

Managing rebates, bill-backs, and accruals doesn’t have to be a struggle. Organizations reported additional benefits from their projects, with:

• nearly 78% improving productivity,
• 77% removing silos,
• 76% boosting interactions with suppliers,
• 75% improving compliance, and
• 70% enhancing the customer experience.

A solution like Business Central gives you the tools to simplify the process, and with the added capabilities of DynamicsFoodERP, it becomes even more streamlined for food distributors and manufacturers.

But tools alone aren’t enough. Success comes from understanding how to use them effectively, and that’s where experience matters.

Why DynamicsFoodERP?

Managing rebates, bill-backs, and accruals in the food industry can be challenging.

DynamicsFoodERP is designed to simplify these processes, with a deep focus on the unique needs of food production and distribution businesses.

Our focus is on making the tools work for your specific challenges:

• Whether it’s tailoring workflows to your earned income processes or ensuring smooth integrations, we bring solutions to the table.
• With over 700 upgrades completed, we know how to guide companies transitioning from older systems like NAV or GP to Business Central.
• Our goal is to reduce complexity and cost, ensuring you get the most value from your ERP without unnecessary customization.

Our Commitment

Since 1996, we’ve helped food companies across North America and globally implement and optimize Microsoft Dynamics solutions. Our approach is simple: no unnecessary customization, reduced costs, and solutions that work for your specific needs.

Ready to Take Control of Your Earned Income Processes?

If you’re tired of managing rebates, bill-backs, and accruals with disconnected systems or manual processes, there’s a better way. Centralizing your operations with Business Central and DynamicsFoodERP can save you time, improve accuracy, and help you focus on what matters most.

Work with a partner who understands your challenges and works with you to find solutions. Contact us today to learn how we can help simplify your processes and give you more time to focus on growing your business.